Books & Audiobooks
Renting and Using a Room
Rooms are available to rent at the Main Library, John M. Harper Branch and Eastside Branch.
- Renters cannot accept payment from participants onsite at the library. However, pre-registered, fee-based programs are permitted.
- No products, services or memberships may be advertised, solicited, or sold.
- Non-profit rates will only be applied if a renter can provide the charitable business or organization number when submitting a room rental request.
- Fundraising activities may not be held in Library meeting rooms.
- We do not promote events we are not affiliated with.
- Renters are responsible for their own set-up and take-down of meeting rooms.
- The occupancy limits of meeting rooms must be observed at all times.
- Only Library equipment may be used to connect to the cabled network.
- Renters are responsible for ensuring the space they rent has sufficient technology for their needs, no additional IT resources will be provided in rental spaces.
A group of people clapping at a presentation during a meeting
Important Room Rental Information
Library facilities are available on a non-discriminatory, equal access basis. Activities held in Library meeting rooms must comply with all applicable local, provincial and federal laws, including City of Waterloo By-laws, the Ontario Human Rights Code and the Criminal Code of Canada.
Five days notice is required to reserve a room. Rentals may be booked a maximum of two months in advance. Cancellations are required at least 48 hours in advance of the event in order to receive a refund or rebook a space.
Main Library Board Room
Board Room
Main Library
| Occupancy | Up to 12 |
| Availability | Monday to Thursday - 9:30am to 9:00pm Friday & Saturday - 9:30am to 5:30pm Sunday - 1:00pm to 4:00pm (from mid-October to early May) |
| Cost Per Hour | $50 $25 (not-for-profit rate) |
| Cost Per Day | $200 $100 (not-for-profit rate) |
| Parking | Free on weekdays after 5:00pm and on weekends |
| Included Resources | Chairs (15); Table (1); ClickShare Digital Screen (requires USB or USB-C port to connect; not compatible with tablets) |
John M. Harper Branch Community Room
Community Room
John M. Harper Branch
| Occupancy | Up to 50 |
| Availability | Monday to Thursday - 9:30am to 9:00pm Friday & Saturday - 9:30am to 5:30pm |
| Cost Per Hour | $75 $35 (not-for-profit rate) |
| Cost Per Day | $300 $150 (not-for-profit rate) |
| Parking | Free at all times |
| Included Resources | Chairs (50); Tables (9); ClickShare Projector (requires USB or USB-C to connect; not compatible with tablets) |
Have questions about renting a space?
We are happy to help answer any of your questions. Please reach out to us at 519-886-1310 or by emailing us at roombookings@wpl.ca.