Young business people using tablet discussing the future structure of their organization at meeting.

Rent a Space

Looking for a meeting or event space? Our versatile rental spaces are equipped to host meetings, workshops and gatherings of various sizes, ensuring a memorable and comfortable experience for your attendees.

Renting and Using a Room

Rooms are available to rent at the Main Library, John M. Harper Branch and Eastside Branch.

  • Renters cannot accept payment from participants onsite at the library. However, pre-registered, fee-based programs are permitted.
  • No products, services or memberships may be advertised, solicited, or sold.
  • Non-profit rates will only be applied if a renter can provide the charitable business or organization number when submitting a room rental request.
  • Fundraising activities may not be held in Library meeting rooms.
  • We do not promote events we are not affiliated with.
  • Renters are responsible for their own set-up and take-down of meeting rooms.
  • The occupancy limits of meeting rooms must be observed at all times.
  • Only Library equipment may be used to connect to the cabled network.
  • Renters are responsible for ensuring the space they rent has sufficient technology for their needs, no additional IT resources will be provided in rental spaces.

Room Rental Policy Rules of Conduct Policy

A group of people clapping at a presentation during a meeting

Important Room Rental Information

Library facilities are available on a non-discriminatory, equal access basis. Activities held in Library meeting rooms must comply with all applicable local, provincial and federal laws, including City of Waterloo By-laws, the Ontario Human Rights Code and the Criminal Code of Canada.

Five days notice is required to reserve a room. Rentals may be booked a maximum of two months in advance. Cancellations are required at least 48 hours in advance of the event in order to receive a refund or rebook a space.

Main Library Board Room

Board Room

Main Library

OccupancyUp to 12
AvailabilityMonday to Thursday - 9:30am to 9:00pm
Friday & Saturday - 9:30am to 5:30pm
Sunday - 1:00pm to 4:00pm (from mid-October to early May)
Cost Per Hour$50
$25 (not-for-profit rate)
Cost Per Day$200
$100 (not-for-profit rate)
ParkingFree on weekdays after 5:00pm and on weekends
Included ResourcesChairs (15); Table (1); ClickShare Digital Screen (requires USB or USB-C port to connect)
Book This Space

Auditorium

Main Library

OccupancyUp to 70
AvailabilityMonday to Thursday - 9:30am to 9:00pm
Friday & Saturday - 9:30am to 5:30pm
Sunday - 1:00pm to 4:00pm (from mid-October to early May)
Cost Per Hour$75
$35 (not-for-profit rate)
Cost Per Day$300
$150 (not-for-profit rate)
ParkingFree on weekdays after 5:00pm and on weekends
Included ResourcesChairs (70); Tables (8); ClickShare Digital Screen (requires USB or USB-C to connect)
Book This Space
Main Library Auditorium
John M. Harper Branch Community Room

Community Room

John M. Harper Branch

OccupancyUp to 50
AvailabilityMonday to Thursday - 9:30am to 9:00pm
Friday & Saturday - 9:30am to 5:30pm
Cost Per Hour$75
$35 (not-for-profit rate)
Cost Per Day$300
$150 (not-for-profit rate)
ParkingFree at all times
Included ResourcesChairs (50); Tables (9); ClickShare Projector (requires USB or USB-C to connect)
Book This Space

Program Room

Eastside Branch

OccupancyUp to 50
AvailabilityMonday to Thursday - 9:30am to 9:00pm
Friday & Saturday - 9:30am to 5:30pm
Cost Per Hour$75
$35 (not-for-profit rate)
Cost Per Day$300
$150 (not-for-profit rate)
ParkingFree at all times
Included ResourcesChairs (50); Tables (9); ClickShare Digital Screen (requires USB or USB-C to connect)
Book This Space
Eastside Branch Program Room

Have questions about renting a space?

We are happy to help answer any of your questions. Please reach out to us at 519-886-1310 or by emailing us at roombookings@wpl.ca.